Community Standards
Deed Restrictions
Contact us at CommunityStandards@clubsienna.com for information or deed restriction inquiries
One of the main functions of the Association’s Community Standards department is to ensure that all units, residential and non-residential, are in compliance with the governing documents and Deed Restriction Guidelines.
Tips and Information
A review of home plans, homesite plans, and modification application appeals.
The enforcement process regulated by Federal and State laws as well as governing documents and Board policies.
Includes specific restrictions applicable to development areas.
COC forms are completed online. Click above.
Required for all property sold, residential and commercial. Click above for details.
Go over the checklist above
and see if your property is ready.
Life Cycle of a Deed Restriction (DR) Violation
In order to enforce the community’s deed restrictions, the Associations inspect each neighborhood regularly, as well as non-residential properties. As a result of these inspections, a Deed Restriction letter may be sent to property owners identifying issues and requesting cooperation in correcting the noted issue(s) in a timely manner. It is the goal of the Associations to achieve compliance through education.
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Sienna is renowned for its aesthetic appeal, location, and community events. In order to maintain the high community standards that residents deserve, there are some deed restriction issues that involve neighboring properties that residents must work together to resolve. Below is a highlight of some of the most common neighbor-to-neighbor issues, and the Association’s role in each.
Fencing: If a fence on a property line between two properties needs repair or replacement, and it encloses both properties, it is the responsibility of both property owners to repair or replace. Discussions about cost-sharing for fence replacement is a neighbor-to-neighbor issue, and the Association will not participate in these negotiations. If a neighbor does not agree that it is time to repair or replace the shared fence, then the cost may fall on the resident/owner wanting to replace. The Association cannot force a resident to participate or cooperate. The fence replacement must comply with the fencing guidelines, which are available online.
Tree and Shrub Branches: If the branches or roots of your neighbor’s trees or shrubs encroach on your property, you may send them a letter offering them a one-month period to stop the encroachment (by trimming the branches and/or blocking the roots with a root barrier), after which you reserve the right to take action on your own property without liability for any damage caused to the neighbor’s plants. The Association does encourage you to communicate with your neighbor before beginning work.
Noise: The Association does not have deed restrictions that prohibit noise, nor do we have equipment to measure noise level. If there is a noise disturbance caused by children, parties, equipment, animals, or other causes, please discuss this with your neighbor.
When residents work together to solve these shared issues as they arise, the resolutions are often quicker and more efficient. Please also note that the Association is unable to share your neighbor’s personal contact information with you so you will need to reach out to your neighbor personally.
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As temperatures begin to rise and spring approaches, it is an ideal time to give your yard and landscape beds some attention in order to maintain an aesthetically pleasing yard for all seasons.
Early spring is a good time to implement methods for weed control. Weeds will begin growing at a fast pace in spring and it is important to keep all landscaping beds, turf, and expansion joints free of weeds. Any landscaping that did not survive the winter freeze will need to be replaced by end of April. Spring is a good time to consider mulching your flower beds to help encourage growth of plants, maintain moisture, and reduce weeds.
March and April are also a good time to evaluate the evergreen shrubs in your front beds to ensure that they are properly screening the foundation of the house. If they are dead or dying, they will need to be replaced. If they are aging, and the bottom is sparse and appears “leggy”, that is also a sign that they need to be replaced. Below is a diagram showing what is required for adequate front landscaping.
Please visit www.siennanet.com and click on the Modifications tab to find the Property Modifications and Maintenance Guidelines for more detailed landscaping guidelines. If you plan to make major changes to your turf, trees, or other landscaping, you will need to submit a modification request. Please reach out to our Modifications team at modifications@clubsienna.com if you have any questions. Modification applications may be submitted online on www.siennanet.com. Happy spring!
The first step is to take some deep breaths and remain calm. We are here to assist all residents in making sure that our community continues to thrive and live up to the high standards that we have all come to expect. We understand that life happens and sometimes items such as yard care and home maintenance can fall through the cracks. That is why our first letter is a Courtesy Letter to simply bring the items out of compliance to your attention. Next, reach out to our office if there are any questions or concerns about the letter. You can ask for the inspector that signed the letter or any member of the Community Standards team. In addition to calling, you may also email CommunityStandards@ClubSienna.com. We can help clarify the efforts needed to bring the items into compliance and set a timetable in which the work will be finished. We are often able to work with residents that may need extended time to resolve items. Just remember that timely communication is key to ensure quick resolution and avoid further escalation. Do not forget to call our office back and let us know when the work has been completed. We will be able to send an inspector out and verify that the item is now in compliance and close out the issue on our end. This will prevent future escalation over the matter. Follow these simple steps and getting a letter from us will no longer be something to fear!
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The resident is responsible for the maintenance and care of street trees on their property. Branches on street trees are required to be kept trimmed to a height of eight feet above sidewalk and walkways, and fourteen feet above the street. In cases of younger trees, residents are responsible for keeping the trees pruned, shaped, and all sucker growth trimmed up to six feet. Sucker growth refers to the tiny, upright branches that sprout from the base of the tree trunk or near the soil at the base of the tree. If left alone, sucker growth can harm the health of the tree by absorbing nutrients and energy away from the canopy. After younger trees have taken root, the residents should remove any tree stakes. This process usually happens in a year, or growing season. Until removal, all tree stakes should properly installed and remain attached to the tree. Please note that the builder guidelines regarding street trees are specific to each section of Sienna. If you have any question regarding the street tree requirements for your neighborhood, please contact the Association office for more information. This information is also available for review at www.siennanet.com.
The Deed Restrictions Team
Contact us at CommunityStandards@clubsienna.com for information or deed restriction inquiries
Doug McGee
Community Standards Manager
Aubree Hinski
Community Standards Coordinator
Kelly Knight
Community Standards Coordinator
Michelle Fontenot
Community Standards Coordinator
Ingris Flores
Community Standards Coordinator
